Electronic Signature

Electronic SignatureThe Electronic Signatures in Global and National Commerce Act, also known as the “Millennium Digital Commerce Act” and the “E-SIGN bill” provides Electronic signatures the same legal status as handwritten signatures.

  • Gives legal validity to electronic records and contracts.
  • Authorizes businesses to replace paper records, such as warranties, contracts, and notices, with electronic records
  • Applies regardless of whether the transaction is conducted online or offline
  • Applies regardless of the consumer’s access to electronic records

SignatureNow is a digital signature product that integrates into PatientNow documents, Adobe Acrobat, and the Windows environment. This allows you to digitally sign transcriptions, lab results and other documents in a legally binding manner.  It also places a visual signature on each document that can include an electronic version of your physical signature if desired.

Use SignatureNOW with RTF forms, tiff images, JPG and PDF. You can sign files directly from within PatientNOW through the intuitive icons of SignatureNow.

SignatureNow with Adobe Acrobat

SignatureNOW works over Adobe’s native digital signature format, providing several valuable additions to the digital signature process such as:

  • Ability to associate a handwritten signature
  • Functioning with Internet Explorer and Entrust security frameworks
  • Support for OCSP and CAM validation
  • Defining the signing sequence
  • Time stamp support

Electronic Signature Features Mandated by HIPAA Requirement

Requirement: Message Integrity

A feature that would not only bind a signature to a document but also show that the document had not been altered after the signature had been affixed to it. If altered, then the signature would be invalidated.

How Message Integrity is Addressed by SignatureNow

Once a document has been signed, any changes to it would render the signature invalid. This ensures data integrity and assures the recipient that the data / document has not changed after it was signed.

Requirement: Non-Repudiation

This would disallow a sender from denying that he or she signed a particular message, thus, enabling the recipient to easily prove that the sender actually did sign the document.

How Non-Repudiation is Addressed by SignatureNow

SignatureNOW’s products tie the identity of senders to the content they sign thereby binding them to the information they sign. Also, once a document has been signed, any changes to it will automatically be reflected in the signature status by rendering the signature invalid.

Requirement: Authentication

A technology that would authenticate the signer’s identity at the time the electronic signature is generated.

How Authentication is Addressed by SignatureNow

Through SignatureNOW’s digital signature policies, organizations can centrally mandate that signer’s identity (in effect his/her digital certificate), be authenticated and checked for validity before the signature is applied to the data or transaction.