The patients who visit your med spa expect a different kind of care than they might receive at traditional medical facilities, including personalized care and top-quality support. Fortunately, the right customer relationship management (CRM) solutions can equip you and your staff to easily handle your administrative tasks so you can deliver a superior experience to the patients you serve.
What is a med spa CRM? It’s a software platform designed to streamline your day-to-day responsibilities while also expanding your ability to connect with and retain patients.
Today, we’ll share a few surprising ways that med spa CRM solutions can enhance your business.
Communicate More Efficiently
Just as every client is different, so is their communication style. Never miss another message from your patients, thanks to integrated texting and email features built into your med spa CRM software.
With a high-quality tool, all of your communication can run through a centralized hub. This will allow you and your staff members to communicate on a more personalized level and deliver a higher standard of patient care.
Faster Follow Up with Patients
The communication tools built into today’s CRM solutions allow you to automate certain types of communication. For instance, automated follow-up emails allow you to more easily convert first-time guests to regular visitors to your med spa.
These automated patient follow-up messages are fully customizable, allowing you to express your thanks, extend a new offer, or send additional information designed to educate patients on ways to maximize their aesthetic results.
Generate New Patient Leads with Custom-Tailored Marketing Materials
Top CRM solutions integrate with other products to provide a comprehensive marketing platform. For instance, AestheticNow, the CRM software provided by PatientNow, is integrated with digital marketing agency known as RxMarketing. RxMarketing offers you and your staff additional marketing features that can be used to build your brand and attract new clients.
In fact, RxMarketing can handle just about every aspect of your digital communications. With these digital services, you get access to:
- Well-designed websites
- Comprehensive social media marketing campaigns
- Powerful email marketing tools
You’ll also get content that’s unique to your specific brand. All of your digital content can be optimized for modern search engines, making it easier for prospective patients to locate your med spa on the web.
Email marketing tools can also be used to encourage repeat visits by sending out promotions and other content. Want to highlight a specific service for a month? Combine treatments into bundles? With the right email marketing tools, it’s easy!
The best part is that these advanced tools and solutions are all part of a centralized package. Leave the marketing to the experts while you focus on patient care. It’s like having a full-time marketing team working for you!
Streamline Your Scheduling Procedures
One of the main administrative tasks of your office is to schedule patients, providers, and equipment. Why not make this process as simple as possible through a CRM software platform?
With the right CRM solutions, you can integrate your scheduling procedures under one centralized platform. This makes it easier to ensure efficient use of rooms, equipment, and staff.
Looking to expand now or in the future? AestheticNow can even perform multi-location scheduling, which can help your office staff to more easily manage resources effectively.
By using CRM software to manage your med spa, you’ll have more immediate access to procedure costs, which helps with the quoting and billing process. This means that you’ll be able to provide each of your patients an upfront quote for specific procedures, so there’s never any confusion as to what they can expect while receiving service at your med spa.
This is more than a mere formality. After all, med spa patients are often there by choice rather than medical necessity. By providing estimates on treatment costs with a powerful integration like RxPayments, your patients will feel empowered to make informed choices about the treatment they receive.
Generate Reports to Plan for the Future
Your CRM software can provide detailed reports on just about every aspect of your med spa, helping you see trends in data, including conversion rates, patient volume, revenue, and the success of your marketing campaigns.
These reports allow you and your staff to evaluate your current strategies and optimize them for the future. What’s working? What needs improvement? When you rely on an advanced CRM solution, you’ll always have this data available, as reports can be generated on a scheduled basis or even on the fly.
The advanced features of a CRM will allow your med spa to:
- Reach new patients
- Retain repeat patients
- Schedule more procedures
This translates into increased business and more revenue. In turn, you’ll have the resources you need to invest in your med spa and expand your services to reach a wider range of clients.
Receive Training and Support
Finally, when you use a product like AestheticNow, you also have access to some of the best support and training in the industry. Your staff can easily be brought up to speed on how to use each of these features. With full-service support, team members can learn how to use these powerful CRM solutions to streamline and simplify their day-to-day tasks.
This can also help your office staff to be more productive while reducing the administrative burdens that come from scheduling and other managerial tasks. The training and support they receive can keep your entire office running at peak performance, which is good news for patients and staff alike.
Try AestheticNow Today
For more than 10 years, AestheticNow has been an industry leader, revolutionizing CRM solutions for med spas, health & wellness clinics, and plastic surgery centers. At PatientNow, we’ve helped countless medical providers to streamline their operations and provide a better patient experience – and we can do the same for you!
Schedule a demo today and see how modern med spa CRM software can enhance the care you give to your patients, increase your productivity, and generate more revenue.