Moving your office from a manual to an electronic system can seem overwhelming. However, the benefits of going paperless can far outweigh any obstacles that might greet you during the conversion process. If you are hanging onto your paper files, PatientNOW has a few ways that manual system may be hurting your practice.
There is no way around it; paper files are simply as not as accessible as electronic alternatives. In addition to the time spent pulling them out and putting them away, they can take longer to read through. They can also get misplaced, while electronic files are always available as long as you know where your laptop or tablet is. In addition, paper files can only be used by one person at a time in your office, which can considerably cut down on efficiency and patient care.
Paper files are at the mercy of whoever is completing the information at any given time. If the handwriting is questionable, it can be very easy to misread the data. Paper can also get stained or torn, affecting your ability to accurately read the information inside. Electronic records eliminate these issues. It is also easier to standardize electronic files so that anyone reading the file in your office will have the same, accurate interpretation of the data provided.
On the surface, it likely appears that the transformation to an electronic system will be a pricey endeavor. However, consider the cost of creating and maintaining those paper files filling your office. In addition to the office space taken up with your filing system, you may be paying for a storage unit to hold old files you cannot eliminate. Even the price of the supplies for paper files will be eliminated through an electronic system, and there is no limit to the value you will gain in increased office efficiency.
Plastic surgery is a field where positive patient relationships are a necessity for building and maintaining your practice. If you are spending more time looking for files and staring at the many pieces of paper inside, you are not spending that time face-to-face with your patients. Your patients will also enjoy a higher level of service in your ability to collaborate with other physicians when necessary or even send their prescriptions directly to the pharmacy of choice.
In today’s digital age, patients expect that same level wherever they go for service. If they arrive at your so-called “state-of-the-art” plastic surgery practice only to see you and your staff handling paper files, it could hurt your image. By fully automating your office, you will send the signal that you are committed to the latest technology in every aspect of your practice.
Automation can be a challenge for any medical office, but choosing the right software will go a long way in making the transition smoother and easier for everyone in your practice. PatientNOW features software products designed by plastic surgeons for plastic surgeons, allowing our software to fit seamlessly with your specific needs. From automated scheduling and EMR to improving your patient engagement, we have the tools you are looking for in your office. To learn more, contact PatientNOW at 800-436-3150.