How PatientNow EMR Can Streamline Your Practice Management 

PatientNow EMR leverages two powerful concepts to make things happen: integration and automation. We combine a variety of different apps under the umbrella of a single platform. 

When you take advantage of our EMR system to bring everything together, you cut out manual data entry to save time and human errors — and do far more as well. 

You give your staff the time and mental energy to focus on their patients and their passion rather than boring data. At the same time, you give yourself the data you need to run flexible marketing campaigns and develop detailed insights into your med spa’s operations that help you streamline day-to-day operations. 

Best of all, you give your clients a way to interact with you and your clinic using an intuitive patient portal that automatically updates your internal billing, records, and marketing systems whenever clients make a change.

Let’s take a look at a few of the apps in the PatientNow EMR umbrella that your clinic can leverage:


First and foremost, our EMR system. It’s not only core to the name — it serves the core of your med spa’s internal and client-facing operations. This system includes quality customer relationship management (CRM) software built from the ground up for med spas and elective procedure providers. But it doesn’t stop there. 

Associating the client marketing and contact information with internal records and reporting makes it easy to keep track of patient billing and visits. Additionally, the same system handles reporting and barcoding, which makes paper-to-digital conversion a snap and reduces costly errors when billing insurance providers. 


The PatientNow suite covers more than billing — it covers the entire payment process with an integrated system to track every invoice at every stage. It also helps you track your current inventory so you know what you need to order and when. 

Whether you’re getting paid or you’re making payments, this secure system is compliant with all payment regulations, so your clients can rest easy. After all, you don’t want to be a source of stress while they’re working to enhance their wellness. 

Customizable financing options also make it easier to attract customers who might struggle to afford your services in a single payment. With RxPayments, you can help people who might never visit you otherwise and form a lasting relationship built on trust and accommodation. 

We have also partnered with CareCredit and Cherry Financial. Both services offer simple, affordable financing to help patients afford the care they’re seeking. 

Practice Management 

Patientnow’s EMR helps you build the additional efficiency you need to handle patients with the quality they have come to expect. Our EMR handles everything you might need, inside and out: 

  • Scheduling and reminders 
  • Document management 
  • Productivity 
  • Reporting and analytics 
  • Finances 
  • Program and app integrations 

We cover everything you might need, from marketing and spreading the word about new procedures and deals to automatically finding bottlenecks in business operations so you can find ways to quickly and easily address them. 

Run your med spa like an enterprise, working from numbers and data rather than gut feelings and experimentation. These holistic impressions let you consider all of the options, act with confidence, and see the results right away. 


“Before and after” photos are the lifeblood of any clinic’s advertising. They prove just what you can do for prospective clients. RxPhoto helps clinics build a quality library of consistent, aligned photographs with on-screen instructions and templates so any staff member can capture quality images and generate quality results. 

Additionally, digital consent forms through RxPhoto are easy to sign, which encourages patients to consent to add themselves to your gallery. We store these forms in the same place as other records. With consolidated digital forms uploaded directly to a single place, PatientNow consolidates all records with no additional work. 


Once you assemble your gallery, RxMarketing helps you build a quality website to show off your work and bring in new, excited clients. Effective SEO research pulls your site to the top of the list to ensure local clients can find you and know with confidence that you’re the best place to go. 

RxMarketing helps develop website content, but it isn’t limited to your own pages. It covers interactions on a variety of social media sites so you can reach your clients in the places they love to communicate. 

Finally, RxMarketing integrates with the CRM’s powerful categorization options and EMR contact information records. With all that valuable information, you can send relevant information with nothing more than a few clocks. 

By avoiding spam and using custom-targeted email and text campaigns, you cut down on client discontent and send information only to the clients most likely to act on it. 


PatientNow provides two-way communication between provider and patient as well. RxPortal makes it easy to serve your existing clients with a portal that does it all: 

  • Digital forms 
  • Integrated payment systems 
  • Telehealth consultations 
  • Digital check-in
  • Appointment reminders 
  • Provider-client texts and emails 

With a full suite of portal functions that seamlessly integrate with all other relevant systems, you’ll wonder how you ever got along without this efficient, interconnected approach to covering all of your med spa’s records-keeping needs.

Fully Compliant and Fully Secure 

We know it sounds ideal and perhaps a little too good to be true. You might think that all this information stored in one place could present a security risk for a lesser EMR, but every application in the PatientNow EMR suite is fully HIPAA-compliant. 

As you upgrade, you can be confident your patient information is secure. And since it only needs to be entered once, it will also be error-free. 

Paperless and Centralized

With a system that digitizes everything from barcoding to forms, you can reduce your environmental impact as you improve the lives of your clients. A paperless business is one that makes clients seeking wellness feel good in more ways than one when they use your services. 

Take Your Med Spa to the Next Level Today 

Excellence comes from the top. By choosing a top-quality EMR package, you empower office staff at every level to provide higher-quality service in less time. You gain detailed analytics that empower you to make informed decisions about the directions you should take your business. 

Most of all, you grant your patients the peace of mind that comes from knowing they can expect secure, quality service from your med spa every time. 

Our trial license gives you everything you need to confirm these many benefits. Request a demo today.

See how PatientNow can improve your practice’s vitals.

The industry’s only complete solution to managing all aspects of elective medical practices, built specifically for today’s modern medical landscape.
EnvisionNowAestheticNowRx marketing

TOPICS: Practice Management

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