Generic point-of-sale systems weren’t designed for medical aesthetics. PatientNow’s medical spa POS software combines inventory tracking, integrated payments, and automated reordering so every transaction feels seamless and your team stays focused on patients, not manual processes.
Active locations worldwide
Client retention rate
Appointments booked /mo
Invoices processed /mo
Manual inventory tracking leads to stock-outs and waste.Â
Managing inventory is critical. You want to keep the right products on hand and know exactly when to reorder. But tracking Botox units, fillers, and skincare products across spreadsheets results in expired inventory and lost revenue due to stock-outs during peak booking periods.
Fumbling between systems to process payments, apply packages, and record products used slows everything down. It disrupts the patient experience at the very moment it should feel intuitive.
When your POS doesn’t sync with your EMR and accounting software, closing out each day becomes a guessing game. Month-end reconciliation then takes hours instead of minutes.
Without real-time cost tracking and usage reports, profitability stays unclear. You can’t easily see which treatments drive revenue or when supplier prices quietly increase.
But your time is simply too valuable to spend hours managing inventory. Manually placing orders takes time away from patient care and often results in emergency purchases at higher costs.
Average healthcare supply chain waste costs $5 billion yearly in the U.S. (Gitnux)
With PatientNow, your inventory management will be quicker and easier than ever before. Clinical documentation, inventory control, and seamless checkout work together without friction.
Create patient invoices directly from your EMR. Process payments, apply membership discounts, and record product usage, all from the treatment chart with no system switching required.
Track product prices over long time periods and view total product sales by name or SKU. Inventory adjusts automatically as services are documented and products are sold.
Set reminders to reorder stock when needed or let the system trigger purchase orders automatically when inventory drops below your custom thresholds. No more emergency orders.
Process credit cards and checks or create custom gift cards. Payments sync automatically with your EMR and accounting software, creating a complete financial picture without manual data entry.
By having the right supplies on hand and eliminating products that don't sell, you will increase profits and maximize efficiency. Built-in analytics show cost per treatment, markup percentages, and which services drive the most revenue.
Our medical spa POS software was designed to handle the unique demands of aesthetic practices, from controlled substance tracking to expiration date management.
Create patient invoices directly from your EMR. Products used during the appointment automatically populate the checkout screen, reducing errors and speeding up the payment process.
Use touch-screen monitors to select inventory and scan barcodes easily with one of our scanners. Process transactions faster while maintaining accuracy across every sale.
Adjust your inventory automatically with invoice creation. No manual counting or spreadsheet updates. Your stock numbers always reflect reality.
Track product expiration dates and use them accordingly. Set minimum stock levels, track vendor pricing history, and generate purchase orders directly from the platform.
Beyond faster checkout, the right medical spa POS software transforms how you manage profitability, compliance, and patient experience.
Faster transactions mean happier patients and more appointments per day.
Precise tracking and automated alerts keep optimal stock levels.
Prompt staff to recommend complementary products at checkout.
Automatic controlled substance logs and complete transaction histories.
See how PatientNow streamlines your checkout. Schedule a demo
| Feature | Manual Spreadsheets | Salon Software | PatientNow Medical Spa POS |
|---|---|---|---|
| Create invoices directly from EMR | ✖ | Limited | ✔ |
| Touch-screen inventory selection | ✖ | Basic | ✔ |
| Barcode inventory scanning | ✖ | Limited | ✔ |
| Process cards, checks, and gift cards | ✖ | ✔ | ✔ |
Everything works together naturally, so your financials, payments, vendors, and patient engagement stay in perfect sync. No extra logins or disconnected tools. Just one seamless system supporting your entire practice.
Automatic financial sync for complete accounting accuracy
Integrated payments with next-day funding
Direct ordering from 120+ suppliers
Link product sales to before-and-after documentation
Automatic point accrual at checkout
Yes.Â
The system automatically logs all controlled substance use, including timestamps, provider information, and patient details, to provide complete audit trails required by regulatory agencies.
PatientNow offers an offline mode option that lets you continue processing transactions, which sync automatically when your connection is restored.
When a provider documents a treatment in the EMR (e.g., 30 units of Botox), the inventory automatically decreases by that amount. Retail sales at checkout also trigger immediate inventory updates.
Yes.Â
View real-time inventory levels at each location, transfer products between sites, and generate location-specific reorder alerts and purchase orders.
PatientNow processes credit cards, debit cards, HSA/FSA cards, checks, cash, and financing through integrated partners like CareCredit. You can also create and manage gift cards.
Most practices are processing transactions within 2-3 weeks. Implementation includes inventory setup, staff training, and integration with your existing payment processor.
From checkout to inventory control, experience software built specifically for medical aesthetics.
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